By David Sims

TMCnet Contributing Editor

 

Equisys, a developer of software products for document production and delivery and a Microsoft (News - Alert) Gold Certified Partner, announced the launch of Zetadocs for NAV 1.2, the latest version of Zetadocs for Microsoft Dynamics NAV.

 

By adding electronic document delivery and storage to Microsoft Dynamics NAV, Zetadocs for NAV is designed to let users "limit their reliance on paper in their finance processes," as well as improve credit control, and comply with industry regulations on data storage and access, company officials say.

 

The production of financial documents is usually both labor and paper intensive. Delivering documents electronically with Zetadocs is pitched as reducing the amount of time spent producing the documents, cutting down on the amount of paper used, and eliminating postage costs.

 

Chris Oswald, CEO of Equisys, calls the release of Zetadocs for NAV 1.2 "the next step in our vision to provide the complete document management and delivery product for Microsoft Dynamics NAV."

 

Zetadocs for NAV is integrated with Microsoft SharePoint Server and Windows SharePoint Services so companies can store and retrieve financial documents associated with a particular customer or supplier.

 

The latest version supports purchase invoice processing in addition to the sales order processing already available, Oswald says, adding that "this makes it simple to store copies of both inbound sales orders and purchase invoices electronically, whether they are received on paper, by fax or by e-mail."

 

In May Equisys announced that Zetadocs for Microsoft Dynamics NAV has achieved Microsoft Dynamics certification.

 

Company officials say Equisys is the first Britain-based company to achieve certification for Dynamics NAV. Microsoft UK's NAV Product Marketing Manager, Steve Farr, said certification confirms that Zetadocs for NAV meets Microsoft standards for partner developed software products and is recommended by existing users.

 

Zetadocs for NAV claims savings for accounts departments in areas such as the costs of printing and mailing invoices or statements -- "the production of just 1,000 paper based invoices per month can amount to annual costs of over £12,000 based on the cost of postage, materials and the time spent producing the documents," company officials say.

 

Equisys officials also point out that "most businesses also retain paper copies of financial documents, spending up to £500 rental space per filing cabinet to provide day-to-day access and adhere to compliance regulations."